Category: Patents

I received an email message today from a paralegal who is signed up for next Tuesday’s webinar entitled “Reducing malpractice risk with $400 non-DOCX penalty that will start on January 17, 2024”.  The paralegal writes:

I am really looking forward to this webinar. I recruited fellow patent paralegals to view the webinar with me (in the same location). ☺

Despite efforts to convince attorneys to attend, there may be some who might not attend.  Will there be a small segment in the webinar where you will provide quality control tips for patent paralegals – who in real life are the ones ultimately responsible for looking after their attorneys?

This paralegal’s email inspired the blog article that you are reading now, in which I try to answer more questions, such as:

Can the attorney skip next Tuesday’s webinar about DOCX risks?

Is it okay if the attorney sends a paralegal?

Here is what I wrote, trying to answer this paralegal’s question.  Continue reading “Can the attorney skip next Tuesday’s webinar about DOCX risks? Is it okay if the attorney sends a paralegal?”

What exactly are the risks connected with the DOCX filing path?  What can the practitioner do, starting on January 17, to try to reduce these malpractice risks? What are Best Practices, going forward, for dealing with the $400 penalty and the DOCX filing path?  Attend a webinar in which these questions are discussed in depth.  See the brochure page here.

The USPTO is sticking with its plans to start imposing its $400 penalty for failing to file one’s US patent application in Microsoft Word format.  The penalty will start on January 17, or will start on January 18, depending on which sentence of the USPTO’s most recent announcements you choose to trust (blog article).  Another way to describe this is that a filer who (a) wishes to avoid at least some of the malpractice risks of filing in Microsoft Word format (the USPTO’s flavor of DOCX), and (b) wishes to avoid having to pay the $400 penalty … will need to include a trusted PDF copy of the application in the e-filing package.

Which means that starting on Thursday, January 18, or maybe starting on  Wednesday, January 17,  the filer will need to go to some trouble to make sure that a trusted PDF file forms part of the e-filing package.

But it is important to realize that the trusted PDF file does not fully protect the filer.

One reason that the trusted PDF file does not fully protect the filer is that the USPTO’s e-filing system tampers with the trusted PDF.

As shown in the figure, the first thing that the USPTO does with your trusted PDF is dismember it into TIF images, one per PDF page. And then the USPTO carries out halftoning and resizing. This is the native storage format in IFW. Later if you click to see your trusted PDF, you will find that what IFW gives back to you as a PDF is not bit-for-bit the same as the PDF that you uploaded. The PDF that the IFW gives back to you will, among other things, have a non-identical message digest (hash).

Here is a real-life example from a real filing of a trusted PDF in a US patent application.  At right you can see what I actually uploaded in the PDF.

And at right you can see what you would actually get back if you were to download the supposedly same PDF file.   As you can see, the image is blurred almost beyond recognition.

It seems to me that the filer who wants to avoid the harm caused by the halftoning and resizing would definitely want to index the trusted PDF as “non-black-and-white drawings”. That way the trusted PDF is preserved bit-for-bit.

Here is what the USPTO said today (archived here) about its $400 penalty for failing to file in Microsoft Word format:

As previously noted, we will continue to allow filings in non-DOCX filing formats for new, non-provisional utility patent applications until January 17, 2024. After January 17, those filing new, non-provisional utility patent applications with specification, claims, and abstract in non-DOCX filing formats will incur a surcharge.

It’s clear that filings carried out on January 16, 2023, or earlier, may be done in trusted PDF format without penalty.  It’s clear that filings carried out on January 18, 2023, or later, must include a Microsoft-Word-formatted copy of the patent application to avoid the penalty.

But what will happen for patent applications filed on January 17, 2024?  

The Federal Register notice says the effective date of the penalty will be January 17, 2024.  This means that a filer who files on January 17 (and fails to provide the Microsoft-Word-formatted copy) will incur the penalty.

But the quoted language above says the penalty will be incurred for applications filed after January 17.  In other words, a filing that is not “after January 17” will not incur the penalty.  And I note that January 17 and “after January 17” have no overlap.  They are not the same thing.